AUDIT PROCEDURE

Within five months of receiving the grant, we'll request that you send us a signed Audit Summary Report form. This should include copies of paid invoices and bank statements proving payment of invoices for the quotations submitted with your application.

All grants funded by The Lion Foundation are audited within a specific time frame. An interim audit will be requested for an annual grant.

Download an audit summary report form here.

If you don't respond, then a further letter will be sent. Then within seven working days, a full refund is requested and forwarded to a Debt Collection Agency.

Points to note

Payments
Payments to suppliers must be made by cheque relating to an invoice to prove a payment line.

Retrospective costs can't be approved
The grant application must be approved by The Lion Foundation prior to the event or before purchase of the items requested in the application. All unpaid future costs thereafter will be considered. We cannot fund any transactions or costs that are already underway or pre-paid e.g deposits and purchases made prior to approval of the grant. No exceptions.

Operational expenses
All monthly expenses such as telephone, power and rent must be proven by monthly invoice and bank statements.

Fuel
The Lion Foundation does not accept payments for fuel charges, unless otherwise specified.

Airfares
Airfares must be paid by the applicant organisation after approval of grant payment has been sought. All payments required to book airfares, accommodation or venues will not be accepted if paid prior to grant approval.

Goods and Services Tax
Grants are made by The Lion Foundation as an unconditional gift. No portion is claimed by The Lion Foundation as a deduction for Goods and Services Tax paid. If an applicant is GST registered, only the GST exclusive amount can be funded (as GST is not a real cost to such organisations).

Wages
Please provide Inland Revenue employer monthly schedules (IR 348-9) for every month funding is required, as well as copies of bank statements proving the payment of wages.

If a person is replaced, please forward a copy of the signed current employment contract. If the position changes, please forward an updated job description. All changes must be applied for and explained.

Refunds
Section 12 of the Gambling (Class 4 Net Proceeds) Regulations 2004, requires that The Lion Foundation must recover a grant or any portion of a grant, by whatever means necessary, where;

• a recipient has received other funding for the same purpose,
• the grant has not been spent on the specific purpose for which the grant was made (i.e. the authorised purpose),
• When adequate audit documentation cannot be obtained,
• Where there is any indication of non-compliance with the requirements of the Gambling (Class 4 Net Proceeds) Regulations 2004,
• The Lion Foundation may also seek to recover funds not spent by the audit due date; if actual costs are less than those indicated in the application; or where there is any irregularity in the grant process.